The information below describes how The Salvation Army manages your personal information in accordance with the law and your rights. It does not cover every situation so please read notices on forms, web pages or other points where you give us information about yourself. These will describe the specific uses we make of the information, the reasons and legal basis for holding it as well as your rights. The term Salvation Army is used to cover several corporate bodies.
Information we may hold about you and why
This could include:
- in general, information you give us when you fill in forms, subscribe to our services, (such as publications, sponsorship, or to attend events) and email newsletters.
- to support you when you use any of our services for example, at our lifehouses (hostels), centres and corps (churches).
- when you apply for a job or to volunteer with us, including to process applications and to monitor recruitment statistics. If you come to work for us we will retain it to administer your employment including your pension.
- information relevant to being a Salvation Army officer, chaplain, or member at one of our corps (churches). To support you in your spiritual life.
- to manage feedback and complaints.
- when you apply for officer training to assess your suitability and support your training.
- information we hold about you to support our fundraising operations.
- to ensure the security of our premises and protect our people from possible criminal behaviour.
- to protect individuals where current or potential future safeguarding concerns may arise.
We may use your information in our legitimate interests to support our charitable work, or where we contact you by electronic means, with your consent, to:
- process any donations you make.
- send you information about The Salvation Army and its work and how you can support us. We may do this by post, or where we have your permission text or email. With your consent, we may serve you targeted adverts on social media.
- help manage our correspondence with you by sharing your information with our contractors working on our behalf to process donations and send communications.
- build a picture of our supporters and help identify other similar potential donors to target our advertising to. In doing this we may share it with Facebook and other contractors but you will not be identified (for example, any data we send to social media is “hashed” ie. in an unidentifiable form).
- ascertain whether you might like to support us if you are a personal charitable trust or foundation or interested in philanthropic giving. We may use publicly available information about you to do this (for example websites or social media). We will always contact you first to see if you are happy to receive fundraising messages.
The Fundraising Department engages contractors who process personal data on our behalf under contract and these include the companies listed below (See also Who do we share your personal information with).
- Signal Agency Ltd and GD Laser – Print and send letters which we send to supporters.
- Woods Valldata Group, GD Laser and Mosaic – Print and send letters that to supporters.
- Mailchimp – Provides the email platform to email supporters (with consent).
- Angel – Provides our call centre services.
- Westwood Forster – Provides support and maintenance for our supporter database.
- We send Facebook “hashed” (unidentifiable) supporter data to help build new audiences.
Information we collect on the website: Including the IP address of your computer, to:
- help keep our site safe and secure.
- help us diagnose faults with the website.
- ensure that content from our site is presented in the most effective manner for you and for your computer. See cookies.
- to understand how users make use of our website and what aspects of our work people are interested in supporting using Google Analytics, One Trust and similar technology allowing us to improve it. One Trust allows you to exercise your right to manage cookies. Information is collected anonymously and you will not be identified by it.
Who do we share your personal information with?
We may share your personal information:
- with our contractors who carry out work on our behalf, and with whom we have a contract setting out their responsibilities for security and compliance We employ a large number of contractors across the range of The Salvation Army’s operations. Some are listed under Fundraising. Details of further contractors can be provided on request.
- where we are under a legal obligation to disclose or share your information.
- in some circumstances we may disclose information or undertake monitoring of potentially criminal behaviour under the Regulation of Investigatory Powers Act.
Transferring information abroad
Your personal information may be transferred to, and stored and processed outside the European Economic Area (“EEA”). We will ensure that measures are in place to ensure that it is managed in compliance with Data Protection Law.
How long do we keep your information?
As long as necessary for the purpose/s it was collected for. This will vary depending on the type of information, legal requirements or other justifications permitted by Data Protection Law. We have an Information Retention Policy which sets out retention periods. Privacy notices on individual forms and websites will give the retention period or criteria used. We may keep information indefinitely for safeguarding reasons where we believe there is a potential risk to individuals. If you opt-out from fundraising communications we keep your information only to ensure we don’t inadvertently contact you. We keep information about Salvation Army officers and their careers for historical and research purposes.
Does the law allow this?
Data Protection law including the (including the retained EU law version of the General Data Protection Regulation or “UK GDPR” and the Data Protection Act 2018), sets out the principles we must adhere to and a range of legal bases which organisations can rely on to lawfully process personal data for different purposes. Forms, webpages or other places where you submit information will describe how the particular use complies with the law. If you have any queries, please contact the Head of Privacy and Data Protection Officer. In general, some of the main legal bases we use are:
Targeted fundraising and marketing communications (non-electronic) – legitimate interests
Targeted fundraising and marketing communication (email) – consent
Homeless services and support for vulnerable individuals (either under contract to a local authority as a data processor or directly as a data controller) including safeguarding needs – substantial public interest
Support for victims of Anti- Trafficking and Modern Slavery as a data processor under contract to The Home Office – substantial public interest
Personal data of corps members – legitimate interests
Personal data of employees – performance of a contract
Personal data of Salvation Army Officers– legitimate interests
Personal data kept for historical or research reasons – substantial public interest
Where we believe someone’s life is a risk – vital interests
Where we share personal data with other organisations other than described in this statement or another privacy notice, we may rely on a legal obligation or seek your consent. We may also share your data with law enforcement agencies for the prevention or detection of crime
We do not make decisions about individuals via automated means.
You have the right to:
- ask us not to process your personal information for fundraising or our marketing of The Salvation Army. If you wish to do this, please contact the Supporter Care Team.
- see copies of information held about you. Please send your request in writing to Head of Privacy and Data Protection You may wish to use this form. Please include copies of two forms of ID. We will respond as soon as possible and not longer than one month from receipt.
- ask us to amend, update or delete your information in some circumstances or withdraw consent to our processing of your information for particular purposes by contacting the Head of Privacy and Data Protection.
If you are unhappy with the way we are managing your personal information please contact the Head of Privacy and Data Protection. If you are still unhappy you can complain to the Information Commissioner’s Office.
Who to contact
For queries about this privacy statement or any other data protection issues, please contact the Head of Privacy and Data Protection, firstname.lastname@example.org or by post at The Salvation Army, 101 Newington Causeway, London SE1 6BN.
For fundraising queries contact the Supporter Care Team on 020 7367 4800; email email@example.com or by post, The Salvation Army, 101 Newington Causeway, London SE1 6BN;
- Information Commissioner’s Office (UK)
Water Lane Wilmslow
Cheshire SK9 5AF
or if you are in the Republic of Ireland,
- Data Protection Commissioner
Portarlington R32 AP23 Co. Laois
Who we are
The Salvation Army Trustee Company acting jointly in its capacity as trustee of either The Salvation Army Trust (Central Funds) or The Salvation Army Social Work Trust. Depending on the use of your data, either of these Trusts may be responsible. Our registered office is at 101 Newington Causeway, London SE1 6BN and for the Republic of Ireland, The Salvation Army (Republic of Ireland) 114 Marlborough Street, Dublin 1.